How to manage your sewing contractors (satellite workshops)
Managing a sewing contractor means knowing, at any moment, which pieces you sent, which ones came back, what is still missing and how much you have paid. You get there with a service order for every handoff, receipts logged by component and payment settled against what was received. Confeccionando handles all three.
By the Kondory Tecnología team. Published on , updated on .
Why do you lose control of your contractors?
Because handoffs and pickups are noted on paper or in chat messages, and nobody matches what was sent against what came back. When pieces go missing, there is no way to know which workshop has them.
- Handoffs with no service order, or with paperwork nobody files.
- Components (tops and bottoms) that go to different workshops.
- Advance payments made without checking against what was received.
- No history to compare turnaround times and quality between workshops.
What should you record with every handoff?
Every handoff should carry a service order with the production order, the style, quantities by size and color, the component and the process. The same information is used when the goods come back.
| Data | Why it matters |
|---|---|
| Order and style | Places the handoff within production |
| Quantities by size and color | Lets you match exactly what was sent against what was received |
| Component | Prevents lost pieces when tops and bottoms go to different workshops |
| Process and price | Defines what you owe the workshop for what it returned |
| Handoff and receipt dates | Measures each workshop's turnaround time |
How do you pay a contractor correctly?
Pay against what you received, not against what you sent. The price can differ for small and large sizes or by color, and every payment should have its supporting documents.
How does Confeccionando handle it?
In Confeccionando, external production stages are assigned to a sewing contractor, even by component. Each handoff goes out with its PDF service order (outside services, assembly, washing and pressing, buttonholes and buttons, printing and embroidery), receipts are recorded by component with their date, and payment is settled based on completed garments, with pricing for small and large sizes or by color, amount, attached proof and status.